A “prices are subject to change” disclaimer is a valuable tool for any business that deals with fluctuating costs or seasonal pricing adjustments.
This type of disclaimer lets customers know that the listed prices may vary over time, protecting the business legally and helping set realistic expectations.
Whether you run an online store, offer consulting services, or plan events, a well-worded disclaimer helps prevent misunderstandings around pricing and allows you to adjust rates as needed without risking customer dissatisfaction.
In this article, we’ll provide 10+ examples of “prices are subject to change” disclaimers tailored to different industries.
You’ll find examples for e-commerce, service-based businesses, contract work, and more, along with practical tips for crafting a disclaimer that fits your business needs.
Tips for Writing an Effective “Prices Are Subject to Change” Disclaimer
Crafting a clear and professional “prices are subject to change” disclaimer can make a big difference in managing customer expectations and protecting your business. Here are some tips to ensure your disclaimer is effective, easy to understand, and relevant to your industry.
1. Keep it Concise and Clear
Use straightforward language to communicate that prices may vary over time. A brief, direct statement like “Prices are subject to change without prior notice” or “Prices may vary based on market conditions” is often enough.
Simple wording makes it easier for customers to understand and minimizes potential confusion.
2. Be Specific Where Possible
If certain aspects of your pricing might change more frequently—such as fees based on demand, seasonal rates, or limited-time promotions—mention them specifically.
For example, “Pricing for limited-time offers is subject to change after the promotional period.” This gives customers clarity on the areas that could be most impacted by price changes.
3. Match the Tone with Your Industry
Different industries have varying levels of formality in customer communication. For instance, an e-commerce disclaimer may sound more casual, while a legal consulting service might use more formal language.
Make sure the tone of your disclaimer aligns with your brand and industry standards to keep it professional and fitting.
4. Highlight Key Information
Make your disclaimer easy to find by placing it prominently near prices, in the terms and conditions, or directly on the checkout or quote page.
For added emphasis, you can bold key phrases or use a different font color so that customers don’t overlook it. Clear visibility of the disclaimer helps customers feel informed and reassures them of your transparency.
10+ Prices Are Subject to Change Disclaimer Examples
Here are customizable “prices are subject to change” disclaimer examples tailored for various industries and use cases.
Each example is designed to help set clear expectations, whether you’re running an online store, providing professional services, or managing event pricing.
Example 1–3: E-Commerce and Online Retail Disclaimers
Example 1: General E-Commerce Disclaimer
“All prices listed on our website are subject to change without prior notice. We strive to keep our prices updated, but pricing adjustments may occur based on supplier costs, promotions, or seasonal changes.”
Example 2: E-Commerce Disclaimer with Currency and Seasonal Variation
“Prices are subject to change based on market conditions, seasonal fluctuations, and exchange rate variations. Final prices will be confirmed at checkout.”
Example 3: Limited-Time Offer or Promotional Item Disclaimer
“Prices for promotional items are valid during the promotional period only and are subject to change once the promotion ends. Please check the final price at checkout for accuracy.”
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Example 4–6: Service-Based Businesses
Example 4: Service Fees Disclaimer
“Our service fees are subject to change depending on market conditions and project requirements. Final prices will be confirmed upon booking and outlined in your contract.”
Example 5: Contractor or Freelancer Pricing Disclaimer
“All quotes provided are valid for 30 days. Due to potential changes in material or resource costs, prices are subject to change. A new quote will be issued if the project begins after the 30-day period.”
Example 6: Consulting Services Disclaimer
“Consulting fees are subject to periodic review and may change based on project scope or additional requirements. Updated fees will be communicated prior to starting any additional services.”
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Example 7–9: Event Planning and Venue Disclaimers
Example 7: Event Services Disclaimer
“Prices for event planning services are subject to change due to seasonal demand, supplier costs, and venue availability. Final pricing will be confirmed upon signing the contract.”
Example 8: Venue Pricing Disclaimer for Peak Dates
“Our prices may vary during peak seasons or holiday weekends. Please contact us for updated pricing if your event date falls during these periods.”
Example 9: Equipment Rental Disclaimer for Events
“Rental prices are subject to change based on demand, availability, and seasonal factors. Please confirm final rental costs with us before booking.”
Example 10–12: Contract or Quotation-Based Disclaimers
Example 10: General Quote Validity Disclaimer
“All quoted prices are valid for 60 days from the date of issue and are subject to change afterward. If prices change, a new quote will be provided before finalizing your order.”
Example 11: Ongoing Service Disclaimer with Variable Costs
“For ongoing services, prices are subject to periodic adjustments based on usage, resources required, or any additional tasks added to the original scope of work.”
Example 12: Multi-Month Project Disclaimer for Long-Term Contracts
“Prices for long-term contracts are subject to change due to fluctuations in material, labor, or overhead costs. Updated pricing will be discussed and agreed upon before any changes take effect.”
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Closing Thoughts
Including a “prices are subject to change” disclaimer is a simple yet powerful way to protect your business and manage customer expectations. This type of disclaimer makes it clear that prices may vary over time, whether due to market conditions, seasonal adjustments, or shifts in project scope.
When crafting your own disclaimer, keep it concise, place it prominently near pricing information, and tailor the tone to fit your industry.
The right disclaimer not only supports transparency but also builds trust with your customers, showing them you value clear and honest communication.
